Table 1Transition record

billing clerktosecretary

A billing clerk already meets 22% of what the secretary role asks for. The move turns on 17 required skills not yet in the profile.

From billing clerk

22%

Overlap1

To secretary

9 Skills carried over

17 Required, not held

77.5 Difficulty2

Career overlap Distant match

22%

Learning distance A rebuild

77.5/ 100

adjacentmoderatesubstantialcareer change

1 Share of the secretary role’s weighted skill requirement already met by the billing clerk profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Why

Why this move works

A secretary role treats 5 of its required skills as things a billing clerk already does. These are the ones it depends on most.

communicate by telephone
file documents
fill out forms
organise business documents
use spreadsheets software

What stands in the way is 17 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.

Table 2

Table 2 · What you already bring

Of the 9 skills that carry over, these are the ones fewest other occupations ask for. A secretary role needs them, and most people applying for one will not have them already. This is the part of a billing clerk background worth leading with.

Skill the target role also needs Area

already held file documents information skills
already held fill out forms information skills
already held organise business documents management skills
already held handle petty cash management skills
already held use office systems management skills
already held manage accounts management skills

All 9 carried skills, including the 5 the secretary role treats as required.

Table 3

Table 3 · What you would need to learn

The 34 missing skills fall into 5 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 management skills 6 required, 3 supplementary

required, not held handle mail required
required, not held administer appointments required
required, not held disseminate messages to people required
required, not held manage personnel agenda required
required, not held organise facilities for office personnel required
required, not held perform office routine activities required

optional, not held issue sales invoices optional
optional, not held deliver correspondence optional
optional, not held manage budgets optional

02 communication, collaboration and creativity 5 required, 8 supplementary

required, not held communicate schedules to the people concerned required
required, not held disseminate internal communications required
required, not held draft corporate emails required
required, not held maintain internal communication systems required
required, not held process commissioned instructions required

optional, not held place orders for printed paper goods optional
optional, not held demonstrate professional attitude to clients optional
optional, not held develop documentation in accordance with legal requirements optional
optional, not held liaise with typists optional
optional, not held manage needs for stationery items optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held write meeting reports optional

03 working with computers 3 required, 2 supplementary

required, not held manage digital documents required
required, not held use microsoft office required
required, not held use word processing software required

optional, not held manage online content optional
optional, not held use personal organization software optional

04 information skills 2 required

required, not held keep task records required
required, not held monitor staff absences required

05 business, administration and law 1 required, 4 supplementary

required, not held company policies required

optional, not held labour law optional
optional, not held accounting techniques optional
optional, not held education administration optional
optional, not held education law optional

Table 4

Table 4 · Where to start

The 3 entries a secretary role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 9 skills that carry over

Skill Type

already held communicate by telephone skill
already held file documents skill
already held fill out forms skill
already held organise business documents skill
already held use spreadsheets software skill
already held handle financial transactions skill
already held handle petty cash skill
already held manage accounts skill
already held use office systems skill

17 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held labour law optional
optional, not held manage online content optional
optional, not held place orders for printed paper goods optional
optional, not held accounting techniques optional
optional, not held deliver correspondence optional
optional, not held demonstrate professional attitude to clients optional
optional, not held develop documentation in accordance with legal requirements optional
optional, not held education administration optional
optional, not held education law optional
optional, not held liaise with typists optional
optional, not held manage budgets optional
optional, not held manage needs for stationery items optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held use personal organization software optional
optional, not held write meeting reports optional

15 held skills the secretary role does not ask for

Skill Type

not needed by the target role allocate bills skill
not needed by the target role assess debtor's financial situation skill
not needed by the target role communicate with customers skill
not needed by the target role count money skill
not needed by the target role create a financial report skill
not needed by the target role financial capability knowledge
not needed by the target role financial department processes knowledge
not needed by the target role follow up accounts receivables skill
not needed by the target role interpret financial statements skill
not needed by the target role interview bank loanees skill
not needed by the target role maintain credit history of clients skill
not needed by the target role maintain customer records skill
not needed by the target role maintain financial records skill
not needed by the target role prepare financial statements skill
not needed by the target role process payments skill

5 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

required, not held company policies required
optional, not held labour law optional
optional, not held accounting techniques optional
optional, not held education administration optional
optional, not held education law optional

Index

Other moves recorded from billing clerk

Full index of moves from billing clerk

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.