office clerktoadministrative assistant
A office clerk already meets 68% of what the administrative assistant role asks for. The move turns on 5 required skills not yet in the profile.
68%
36.1/ 100
1 Share of the administrative assistant role’s weighted skill requirement already met by the office clerk profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.
Why this move works
A administrative assistant role treats 15 of its required skills as things a office clerk already does. These are the ones it depends on most.
- company policies
- disseminate internal communications
- disseminate messages to people
- draft corporate emails
- ensure proper document management
- file documents
What stands in the way is 5 required skills the profile does not yet cover. Table 3 groups them; Table 4 says which to take first.
Table 2 · What you already bring
Of the 25 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a office clerk background worth leading with.
- already held maintain inventory of office supplies information skills
- already held monitor staff absences information skills
- already held use personal organization software working with computers
- already held organise facilities for office personnel management skills
- already held transcription methods arts and humanities
- already held draft corporate emails communication, collaboration and creativity
All 25 carried skills, including the 15 the administrative assistant role treats as required.
Table 3 · What you would need to learn
The 16 missing skills fall into 5 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.
- required, not held perform business research required
- required, not held keep task records required
- required, not held maintain statutory books required
- required, not held disseminate general corporate information required
- optional, not held create import-export commercial documentation optional
- optional, not held liaise with managers optional
- optional, not held organise travel arrangements for staff optional
- optional, not held prepare presentation material optional
- optional, not held speak different languages optional
- required, not held plan schedule required
- optional, not held coordinate events optional
- optional, not held fix meetings optional
- optional, not held handle petty cash optional
- optional, not held manage personnel agenda optional
- optional, not held provide customer follow-up services optional
- optional, not held business communication optional
Table 4 · Where to start
The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.
- 01 perform business research skill · sector specific
- 02 disseminate general corporate information skill · cross sector
- 03 keep task records skill · cross sector
Each entry opens a course search for that skill. Career Overlap earns nothing from these links.
Appendix · The rest of the record
All 25 skills that carry over
- already held company policies knowledge
- already held disseminate internal communications skill
- already held disseminate messages to people skill
- already held draft corporate emails skill
- already held ensure proper document management skill
- already held file documents skill
- already held fill out forms skill
- already held handle mail skill
- already held manage digital documents skill
- already held organise business documents skill
- already held organise facilities for office personnel skill
- already held perform office routine activities skill
- already held use microsoft office skill
- already held use office systems skill
- already held use spreadsheets software skill
- already held accounting techniques knowledge
- already held deliver correspondence skill
- already held issue sales invoices skill
- already held maintain internal communication systems skill
- already held maintain inventory of office supplies skill
- already held monitor staff absences skill
- already held process commissioned instructions skill
- already held respect data protection principles skill
- already held transcription methods knowledge
- already held use personal organization software skill
11 supplementary skills, helpful but not required
- optional, not held business communication optional
- optional, not held coordinate events optional
- optional, not held create import-export commercial documentation optional
- optional, not held fix meetings optional
- optional, not held handle petty cash optional
- optional, not held liaise with managers optional
- optional, not held manage personnel agenda optional
- optional, not held organise travel arrangements for staff optional
- optional, not held prepare presentation material optional
- optional, not held provide customer follow-up services optional
- optional, not held speak different languages optional
23 held skills the administrative assistant role does not ask for
- not needed by the target role align content with form skill
- not needed by the target role apply grammar and spelling rules skill
- not needed by the target role communicate by telephone skill
- not needed by the target role communicate with customer service department skill
- not needed by the target role communicate with customers skill
- not needed by the target role digitise documents skill
- not needed by the target role document sharing procedures knowledge
- not needed by the target role facilitate access to information skill
- not needed by the target role handle delivered packages skill
- not needed by the target role information confidentiality knowledge
- not needed by the target role keep records of customer interaction skill
- not needed by the target role maintain correspondence records skill
- not needed by the target role manage digital archives skill
- not needed by the target role perform cleaning duties skill
- not needed by the target role prepare correspondence for customers skill
- not needed by the target role process customer orders skill
- not needed by the target role process data skill
- not needed by the target role route correspondence to business departments skill
- not needed by the target role serve beverages skill
- not needed by the target role translate keywords into full texts skill
- not needed by the target role use different communication channels skill
- not needed by the target role use free typing techniques skill
- not needed by the target role use software for data preservation skill
1 gaps that are knowledge rather than practice
Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.
- optional, not held business communication optional
Other moves recorded from office clerk
- secretary 64% covered · moderate
- file clerk 55% covered · moderate
- receptionist 46% covered · moderate
- typist 46% covered · moderate
- foreign language correspondence clerk 44% covered · moderate
- management assistant 36% covered · substantial
- investment clerk 34% covered · substantial
- billing clerk 31% covered · substantial
How this record was compiled
Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.