Table 1Transition record

typisttoadministrative assistant

A typist already meets 27% of what the administrative assistant role asks for. The move turns on 13 required skills not yet in the profile.

From typist

27%

Overlap1

To administrative assistant

8 Skills carried over

13 Required, not held

72.5 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 72.5

This move: 72.5 of 100 · substantial

1 Share of the administrative assistant role’s weighted skill requirement already met by the typist profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A administrative assistant role needs them, and most people applying for one will not have them already. This is the part of a typist background worth leading with.

Skill the target role also needs Area

already held transcription methods arts and humanities
already held draft corporate emails communication, collaboration and creativity
already held perform office routine activities management skills
already held manage digital documents working with computers
already held use microsoft office working with computers
already held ensure proper document management information skills

All 8 carried skills, including the 7 the administrative assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 33 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 management skills 6 required, 6 supplementary

required, not held handle mail required
required, not held disseminate messages to people required
required, not held organise business documents required
required, not held organise facilities for office personnel required
required, not held plan schedule required
required, not held use office systems required

optional, not held issue sales invoices optional
optional, not held coordinate events optional
optional, not held deliver correspondence optional
optional, not held fix meetings optional
optional, not held handle petty cash optional
optional, not held manage personnel agenda optional

02 information skills 5 required, 2 supplementary

required, not held file documents required
required, not held perform business research required
required, not held fill out forms required
required, not held keep task records required
required, not held maintain statutory books required

optional, not held maintain inventory of office supplies optional
optional, not held monitor staff absences optional

03 communication, collaboration and creativity 2 required, 7 supplementary

required, not held disseminate general corporate information required
required, not held disseminate internal communications required

optional, not held create import-export commercial documentation optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held process commissioned instructions optional
optional, not held speak different languages optional

04 assisting and caring 2 supplementary

optional, not held respect data protection principles optional
optional, not held provide customer follow-up services optional

05 business, administration and law 1 supplementary

optional, not held accounting techniques optional

06 generic programmes and qualifications 1 supplementary

optional, not held business communication optional

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a administrative assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held company policies knowledge
already held draft corporate emails skill
already held ensure proper document management skill
already held manage digital documents skill
already held perform office routine activities skill
already held use microsoft office skill
already held use spreadsheets software skill
already held transcription methods knowledge

The 1 learning area not shown above

Skill to acquire Tier

07 working with computers 1 supplementary

optional, not held use personal organization software optional

20 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held issue sales invoices optional
optional, not held respect data protection principles optional
optional, not held accounting techniques optional
optional, not held business communication optional
optional, not held coordinate events optional
optional, not held create import-export commercial documentation optional
optional, not held deliver correspondence optional
optional, not held fix meetings optional
optional, not held handle petty cash optional
optional, not held liaise with managers optional
optional, not held maintain internal communication systems optional
optional, not held maintain inventory of office supplies optional
optional, not held manage personnel agenda optional
optional, not held monitor staff absences optional
optional, not held organise travel arrangements for staff optional
optional, not held prepare presentation material optional
optional, not held process commissioned instructions optional
optional, not held provide customer follow-up services optional
optional, not held speak different languages optional
optional, not held use personal organization software optional

25 held skills the administrative assistant role does not ask for

Skill Type

not needed by the target role align content with form skill
not needed by the target role apply grammar and spelling rules skill
not needed by the target role audio technology knowledge
not needed by the target role compile content skill
not needed by the target role content development processes knowledge
not needed by the target role decode handwritten texts skill
not needed by the target role digitise documents skill
not needed by the target role integrate content into output media skill
not needed by the target role liaise with typists skill
not needed by the target role maintain customer records skill
not needed by the target role operate audio equipment skill
not needed by the target role pose questions referring to documents skill
not needed by the target role provide written content skill
not needed by the target role stenography knowledge
not needed by the target role translate keywords into full texts skill
not needed by the target role type error-free documents skill
not needed by the target role type texts from audio sources skill
not needed by the target role use databases skill
not needed by the target role use dictionaries skill
not needed by the target role use free typing techniques skill
not needed by the target role use shorthand skill
not needed by the target role use shorthand computer program skill
not needed by the target role use stenotype machines skill
not needed by the target role use word processing software skill
not needed by the target role write meeting reports skill

2 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

optional, not held accounting techniques optional
optional, not held business communication optional

Index

Other moves recorded from typist

Full index of moves from typist

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.