Table 1Transition record

administrative assistanttofile clerk

A administrative assistant already meets 40% of what the file clerk role asks for. The move turns on 6 required skills not yet in the profile.

From administrative assistant

40%

Overlap1

To file clerk

8 Skills carried over

6 Required, not held

57.5 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 57.5

This move: 57.5 of 100 · substantial

1 Share of the file clerk role’s weighted skill requirement already met by the administrative assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 8 skills that carry over, these are the ones fewest other occupations ask for. A file clerk role needs them, and most people applying for one will not have them already. This is the part of a administrative assistant background worth leading with.

Skill the target role also needs Area

already held respect data protection principles assisting and caring
already held file documents information skills
already held fill out forms information skills
already held organise business documents management skills
already held manage digital documents working with computers
already held use office systems management skills

All 8 carried skills, including the 7 the file clerk role treats as required.

Table 3

Table 3 · What you would need to learn

The 20 missing skills fall into 7 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 information skills 3 required, 9 supplementary

required, not held facilitate access to information required
required, not held perform records management required
required, not held ensure information transparency required

optional, not held develop classification systems optional
optional, not held keep promotions records optional
optional, not held keep records on sales optional
optional, not held keep stock records optional
optional, not held maintain museum records optional
optional, not held maintain service record book optional
optional, not held manage digital archives optional
optional, not held keep records of customer interaction optional
optional, not held maintain records of maintenance interventions optional

02 social sciences, journalism and information 1 required, 1 supplementary

required, not held digitization required

optional, not held document sharing procedures optional

03 information and communication technologies (icts) 1 required

required, not held information confidentiality required

04 management skills 1 required

required, not held perform clerical duties required

05 working with computers 2 supplementary

optional, not held digitise documents optional
optional, not held use software for data preservation optional

06 business, administration and law 1 supplementary

optional, not held health records management optional

1 further area in the appendix

Table 4

Table 4 · Where to start

The 3 entries a file clerk role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 8 skills that carry over

Skill Type

already held ensure proper document management skill
already held file documents skill
already held fill out forms skill
already held keep task records skill
already held organise business documents skill
already held respect data protection principles skill
already held use office systems skill
already held manage digital documents skill

The 1 learning area not shown above

Skill to acquire Tier

07 communication, collaboration and creativity 1 supplementary

optional, not held liaise with typists optional

14 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held develop classification systems optional
optional, not held health records management optional
optional, not held keep promotions records optional
optional, not held keep records on sales optional
optional, not held keep stock records optional
optional, not held maintain museum records optional
optional, not held maintain service record book optional
optional, not held manage digital archives optional
optional, not held digitise documents optional
optional, not held document sharing procedures optional
optional, not held keep records of customer interaction optional
optional, not held liaise with typists optional
optional, not held maintain records of maintenance interventions optional
optional, not held use software for data preservation optional

33 held skills the file clerk role does not ask for

Skill Type

not needed by the target role accounting techniques knowledge
not needed by the target role business communication knowledge
not needed by the target role company policies knowledge
not needed by the target role coordinate events skill
not needed by the target role create import-export commercial documentation skill
not needed by the target role deliver correspondence skill
not needed by the target role disseminate general corporate information skill
not needed by the target role disseminate internal communications skill
not needed by the target role disseminate messages to people skill
not needed by the target role draft corporate emails skill
not needed by the target role fix meetings skill
not needed by the target role handle mail skill
not needed by the target role handle petty cash skill
not needed by the target role issue sales invoices skill
not needed by the target role liaise with managers skill
not needed by the target role maintain internal communication systems skill
not needed by the target role maintain inventory of office supplies skill
not needed by the target role maintain statutory books skill
not needed by the target role manage personnel agenda skill
not needed by the target role monitor staff absences skill
not needed by the target role organise facilities for office personnel skill
not needed by the target role organise travel arrangements for staff skill
not needed by the target role perform business research skill
not needed by the target role perform office routine activities skill
not needed by the target role plan schedule skill
not needed by the target role prepare presentation material skill
not needed by the target role process commissioned instructions skill
not needed by the target role provide customer follow-up services skill
not needed by the target role speak different languages skill
not needed by the target role transcription methods knowledge
not needed by the target role use microsoft office skill
not needed by the target role use personal organization software skill
not needed by the target role use spreadsheets software skill

4 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

required, not held information confidentiality required
required, not held digitization required
optional, not held health records management optional
optional, not held document sharing procedures optional

Index

Other moves recorded from administrative assistant

Full index of moves from administrative assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.