Table 1Transition record

administrative assistanttomanagement assistant

A administrative assistant already meets 50% of what the management assistant role asks for. The move turns on 6 required skills not yet in the profile.

From administrative assistant

50%

Overlap1

To management assistant

15 Skills carried over

6 Required, not held

52.4 Difficulty2

adjacent 0–30

moderate 30–55

substantial 55–75

career change 75–100

this move, 52.4

This move: 52.4 of 100 · moderate

1 Share of the management assistant role’s weighted skill requirement already met by the administrative assistant profile. Required skills count in full, supplementary skills at 0.35. Directional: the figure for the reverse move differs. 2 Combines what is missing with how specialised it is, so a gap of general skills scores easier than the same number of narrow ones.

Table 2

Table 2 · What you already bring

Of the 15 skills that carry over, these are the ones fewest other occupations ask for. A management assistant role needs them, and most people applying for one will not have them already. This is the part of a administrative assistant background worth leading with.

Skill the target role also needs Area

already held maintain statutory books information skills
already held manage personnel agenda management skills
already held draft corporate emails communication, collaboration and creativity
already held disseminate internal communications communication, collaboration and creativity
already held disseminate messages to people management skills
already held perform business research information skills

All 15 carried skills, including the 12 the management assistant role treats as required.

Table 3

Table 3 · What you would need to learn

The 26 missing skills fall into 5 areas of the ESCO skill hierarchy, numbered below in the order worth working in: the areas carrying the most required skills come first, and inside each one the required skills sit above the supplementary ones.

Skill to acquire Tier

01 communication, collaboration and creativity 5 required, 3 supplementary

required, not held liaise with board members required
required, not held build business relationships required
required, not held support managers required
required, not held use different communication channels required
required, not held write work-related reports required

optional, not held draft press releases optional
optional, not held translate language concepts optional
optional, not held write meeting reports optional

02 management skills 1 required, 2 supplementary

required, not held perform clerical duties required

optional, not held perform cost accounting activities optional
optional, not held use free typing techniques optional

03 business, administration and law 10 supplementary

optional, not held accounting department processes optional
optional, not held financial department processes optional
optional, not held legal department processes optional
optional, not held marketing department processes optional
optional, not held operations department processes optional
optional, not held human resources department processes optional
optional, not held management department processes optional
optional, not held personnel management optional
optional, not held public relations optional
optional, not held sales department processes optional

04 information skills 4 supplementary

optional, not held apply statistical analysis techniques optional
optional, not held maintain register of shareholders optional
optional, not held revise drafts made by managers optional
optional, not held track key performance indicators optional

05 assisting and caring 1 supplementary

optional, not held assist visitors optional

Table 4

Table 4 · Where to start

The 3 entries a management assistant role is least likely to hire without. The ordering is computed from the skill data, not from what pays.

Each entry opens a course search for that skill. Career Overlap earns nothing from these links.

Appendix

Appendix · The rest of the record

All 15 skills that carry over

Skill Type

already held company policies knowledge
already held coordinate events skill
already held disseminate internal communications skill
already held disseminate messages to people skill
already held draft corporate emails skill
already held fix meetings skill
already held liaise with managers skill
already held maintain internal communication systems skill
already held perform business research skill
already held process commissioned instructions skill
already held use office systems skill
already held use spreadsheets software skill
already held maintain statutory books skill
already held manage personnel agenda skill
already held speak different languages skill

20 supplementary skills, helpful but not required

Skill to acquire Tier

optional, not held accounting department processes optional
optional, not held financial department processes optional
optional, not held legal department processes optional
optional, not held marketing department processes optional
optional, not held operations department processes optional
optional, not held apply statistical analysis techniques optional
optional, not held assist visitors optional
optional, not held draft press releases optional
optional, not held human resources department processes optional
optional, not held maintain register of shareholders optional
optional, not held management department processes optional
optional, not held perform cost accounting activities optional
optional, not held personnel management optional
optional, not held public relations optional
optional, not held revise drafts made by managers optional
optional, not held sales department processes optional
optional, not held track key performance indicators optional
optional, not held translate language concepts optional
optional, not held use free typing techniques optional
optional, not held write meeting reports optional

26 held skills the management assistant role does not ask for

Skill Type

not needed by the target role accounting techniques knowledge
not needed by the target role business communication knowledge
not needed by the target role create import-export commercial documentation skill
not needed by the target role deliver correspondence skill
not needed by the target role disseminate general corporate information skill
not needed by the target role ensure proper document management skill
not needed by the target role file documents skill
not needed by the target role fill out forms skill
not needed by the target role handle mail skill
not needed by the target role handle petty cash skill
not needed by the target role issue sales invoices skill
not needed by the target role keep task records skill
not needed by the target role maintain inventory of office supplies skill
not needed by the target role manage digital documents skill
not needed by the target role monitor staff absences skill
not needed by the target role organise business documents skill
not needed by the target role organise facilities for office personnel skill
not needed by the target role organise travel arrangements for staff skill
not needed by the target role perform office routine activities skill
not needed by the target role plan schedule skill
not needed by the target role prepare presentation material skill
not needed by the target role provide customer follow-up services skill
not needed by the target role respect data protection principles skill
not needed by the target role transcription methods knowledge
not needed by the target role use microsoft office skill
not needed by the target role use personal organization software skill

10 gaps that are knowledge rather than practice

Knowledge gaps usually close through study. Practical skill gaps usually need something you can point at.

Skill to acquire Tier

optional, not held accounting department processes optional
optional, not held financial department processes optional
optional, not held legal department processes optional
optional, not held marketing department processes optional
optional, not held operations department processes optional
optional, not held human resources department processes optional
optional, not held management department processes optional
optional, not held personnel management optional
optional, not held public relations optional
optional, not held sales department processes optional

Index

Other moves recorded from administrative assistant

Full index of moves from administrative assistant

Note

How this record was compiled

Both occupations are taken from ESCO, which lists the skills and knowledge each occupation is expected to have and marks every one required or optional. Nothing here is a prediction about hiring, and nothing here knows that a particular employer wants a particular certificate. Treat Table 3 as a starting point for your own research rather than a syllabus. The full method states what these figures can and cannot tell you.